You can’t sit a group of people around a table and assume that they will automatically become a highly effective governing body. You need to create a culture that grows good governance and enables your trustees to work together as a team. What is expected of individual trustees? There are five key elements that describe the core remit for individual trustees: Know and understand the duties and activities required to fulfil the role, including the legal obligations that underpin themActively contribute to the work of the governing body, prepare for, and participate fully in, meetings, training, planning sessions and reviews.Give each other support and help, and do whatever possible to manage differences constructively.Seek to have constructive and respectful communication and coordination with staff and volunteers, and when necessary use the appropriateAct with integrity, avoid conflicts of interest, and be worthy of the trust invested in the role by ensuring that all decisions are made solely in the interests of the organisation. What do trustees want? Once you’ve found the right people, you want to keep them. This is a two way process of both giving and getting. Trustees are required to give much, with no material reward, so it’s important they receive something in return. Examples of what they look for include: opportunities to develop skills and learningthe chance to apply existing skills and experience to a new situationthe opportunity to influence the development of something they feel passionate about. So it’s important to know what motivates your trustees when devising a development plan for them. Enhancing board capacity Development of the capacity of the governing body should include opportunities for individuals to learn or improve skills and abilities as members of the board, eg in chairing or reading financial reports. It should also identify activities that will contribute to the development of greater competence and effectiveness from the governing body as a whole, eg teamwork or staying up to date with changes to legislation. Governance Manual A governance manual can assist in the development and overall effectiveness of your board. It may contain some or all of the following depending on the nature of the organisation, its work and size, and should be kept up to date: brief history/background of the organisationcontact details of trustees and key personnelcalendar of meetings and key eventscopy of the governing documentthe mission statementorganisational chartstatement of the roles and responsibilities of trusteespolicy and procedures for monitoring and evaluating the performance of trusteespolicy and procedures for trustee development and trainingterms of reference for meetings and any sub-committeescode of conductcopy of the latest accounts, annual report and board minutescurrent project income and expenditure statements or budgetprocedures for payment of expensesprocedure for declaring register of interestscopy of the personnel manual and other relevant policies. Building Skills and Experience There are core skills relevant to every governing body. They should be able to: think and act strategicallydevise and implement a planning processanalyse financial information and set out the main financial policies and proceduresthat the governing body will need to establishset financial and other targets and monitor and evaluate performance against those targetsidentify and draw upon a broad range of knowledge and skills as required, eg marketing, project management, employment law. Review Governing bodies should have an annual cycle of planning and review. This cycle is often linked to annual returns to regulators, end of year accounts, and appraisals of volunteer and staff performance. An opportunity for the trustees to review their own performance should also be included in the cycle. There are various tools and processes that can be used to support a review: Audit A board audit can help to identify areas of weakness, where improvement is necessary or even critical. Factors to be measured might include: Regular attendance at meetings and participation in sub-committeesUnderstanding of roles and responsibilities and the work of the organisationParticipation in discussions and decision makingHaving the skills, knowledge and understanding to provide effective scrutiny and monitoring. This kind of performance review should be part of the culture of your organisation and undertaken regularly. Away Days A well-structured review day can be a highly effective tool for identifying success and achievement, as well as areas that require attention and improvement. Areas to look at include: attainment of current objectives and targetsstrengths and weaknesses of the organisationcurrent plans’ contribution towards long-term aims Good governance needs well informed and active trustees. SCVO can provide further training and resources to help ensure your organisation is governed effectively. {{>global_lateral-buttons }}